Wowza! How did I survive without ChatGPT!?

Why does this article belong in my blog? I truly believe anyone who owns or manages a company can GREATLY benefit from using AI tools. I initiated my AI journey through the use of ChatGPT. Since then, I have discovered and use DeepSeek and countless other tools.

What I know now versus a year ago (or more) is that these tools are only as effective as the prompts and relationships you develop with them. At first, I felt very clunky, like I have in any new relationship. I didn’t think of AI as lifelike. However, I learned to speak the way I speak everyday with other business colleagues and friends. I also use these tools on my phone throughout the day for numerous purposes.

One of the coolest techniques I have discovered is writing my client notes. I have always struggled to consolidate my thoughts into a concise paragraph using SOAP and other formulas. It has improved my recording of my sessions and I feel more confident as well.

Effective prompts

ChatGPT is only as powerful as the prompts you give it; generic prompts led to generic responses. But with the right prompts, the results were game-changing.

A prompt is the instruction or question you provide to the AI; it’s the foundation of the response you’ll receive. Think of it as giving directions to a GPS; the more specific you are, the better the AI can navigate toward the result you want.

For business writing, a vague prompt like “Summarize my experience in marketing” will generate a broad response. Instead, refining it to “Highlight how I developed and executed a content strategy that increased organic traffic by 150% in six months, detailing key challenges and strategies used” will produce a more specific and impactful output.

The key to unlocking ChatGPT’s full potential lies in precision and clarity. The more specific your instructions, the better the AI can deliver responses that align with your needs, it doesn’t matter if it’s marketing strategies or customer engagement.

1. Prompt for generating business ideas 

Coming up with innovative business ideas is more than just about brainstorming; it’s about identifying market gaps, leveraging trends, and considering unique angles. From budding entrepreneurs to established business leaders looking to pivot, these ChatGPT prompts will help spark fresh, viable ideas tailored to your needs.

1. Prompt: “Create five innovative business ideas for a [specific industry] targeting [specific audience] with a budget of [amount].”

Example: “Create five innovative business ideas for the fitness industry targeting busy professionals with a budget of $10,000.”

2. Prompt: “Highlight niche markets in [industry] with growth potential and explain why they are promising.”

Example: “Highlight niche markets in the pet industry with growth potential and explain why they are promising.”

3. Prompt: “Examine current trends in [industry] and suggest creative ways they could be applied to new business models.”

Example: “Examine current trends in the AI industry and suggest creative ways they could be applied to small business solutions.”

4. Prompt: “Analyze the competitive landscape of [industry] and suggest untapped business opportunities.”

Example: “Analyze the competitive landscape of the online education industry and suggest untapped business opportunities.”

5. Prompt: “Conceptualize business solutions focused on sustainability in [industry], explaining how [specific job roles] can thrive in this space.”

Example: “Conceptualize business solutions focused on sustainability in the fashion industry, explaining how independent designers can thrive in this space.”

6. Prompt: “Identify business ideas that leverage emerging technology in [industry] and outline potential challenges and benefits.”

Example: “Identify business ideas that leverage blockchain technology in the real estate industry and outline potential challenges and benefits.”

7. Prompt: “Develop five business ideas based on solving common frustrations experienced by [specific group].”

Example: “Develop five business ideas based on solving common frustrations experienced by remote workers.”

8. Prompt: “Suggest three business ideas that could work in a low-competition market in the [industry] and explain how you came to that conclusion.”

Example: “Suggest three business ideas that could work in a low-competition market in the home automation space and explain how you came to that conclusion.”

9. Prompt: “Generate business ideas that align with [specific group] consumer preferences and purchasing behavior.”

Example: “Generate business ideas that align with Gen Z consumer preferences and purchasing behavior.”

10. Prompt: “Propose a business idea that can be launched with minimal startup costs and explain the step-by-step process.”

Prompt for content creation

Creating compelling content requires strategy, audience alignment, and optimization. These ChatGPT prompts will help you generate high-quality content that resonates with your audience and they cover blog posts, website copy, social media, or YouTube script.

11. Prompt: “Write a compelling blog post outline on [topic] that appeals to [target audience] and includes three key takeaways.”

Example: “Write a compelling blog post outline on ‘Sustainable Fashion Trends in 2025’ that appeals to eco-conscious consumers and includes three key takeaways.”

12. Prompt: “I’m writing content for a website that focuses on [niche]. Based on the site’s niche, come up with a list of [number] engaging, informative topics that reflect search intent, reinforce its topical authority, and provide interlinking opportunities. For each topic, include:

• Why you chose it
• How it relates to the site’s identity
• What angles should be used for the post
• A detailed outline
• Potential interlinking opportunities”

Example: “I’m writing content for a website that focuses on personal finance. Based on the site’s niche, come up with a list of 10 engaging, informative topics that reflect search intent, reinforce its topical authority, and provide interlinking opportunities. For each topic, include: 

• Why you chose it
• How it relates to the site’s identity
• What angles should be used for the post
• A detailed outline”

13. Prompt: “I’m not happy with your output below because [reasons]. Please rewrite this passage and make sure the new output rectifies these issues.”

Example: “I’m not happy with your output below because it lacks detail, and where it does have detail, it’s too verbose. Please rewrite this passage and ensure the new output is concise yet informative.”

14. Prompt: “The post below aims to [explain/define/compare] [concept/idea/suggestion]. Please review and critique it for me, while paying particular attention to the richness of details, readability, engagement, tone, and contextual flow. Provide a rationale with your feedback and offer suggestions to improve the content.”

Example: “The post below aims to compare different AI writing tools. Please review and critique it for me, while paying particular attention to the richness of the detail, readability, engagement, tone, and contextual flow. Provide a rationale with your feedback and offer improvement suggestions.”

15. Prompt: “Create a YouTube script outline for a video titled ‘[Title]’. The script should be structured with an engaging hook, an introduction, main content points, and a call to action.”

Example: “Create a YouTube script outline for a video titled ‘How to Start a Profitable Dropshipping Business in 2025.’ The script should include an engaging hook, introduction, main content points, and a call to action.”

 Prompts for teambuilding and management 

Prompt: “You are a leadership coach. Guide me through fostering a high-performance team culture in a [work arrangement] environment. Include specific strategies for communication, accountability, and motivation.”

Example: “You are a leadership coach. Guide me through fostering a high-performance team culture in a remote or hybrid work environment. Include specific strategies for communication, accountability, and motivation.”

Prompts: “I manage a diverse team, and conflicts sometimes arise. Provide a step-by-step conflict resolution framework that promotes healthy discussions and strengthens team relationships.”

Prompt: “As an HR leader, I want to boost employee engagement and reduce turnover. Share actionable strategies for creating a workplace where employees feel valued, motivated, and aligned with company goals.”

Prompt: “Many of my managers struggle with delegation. Outline a method for effective delegation that empowers employees while ensuring accountability, without falling into the trap of micromanagement.”

Prompt: “I’ve recently been promoted to a managerial role. What are the key leadership skills I need to develop, and how can I transition smoothly from an individual contributor to a team leader?”

Prompts for productivity and time management 

Prompt: “I struggle with procrastination and managing my time effectively. How can AI tools like ChatGPT help me break tasks into manageable steps and stay on track?”

Prompt: “Help me design a productivity-boosting daily routine using principles from time management frameworks like the Eisenhower Matrix or Pomodoro Technique.”

Prompt: “In a fast-paced work environment, it’s hard to find uninterrupted focus time. Provide strategies to balance deep work sessions with necessary meetings, without losing productivity.”

Prompt for business strategy brainstorming

Writing a winning business strategy requires creativity, foresight, and data-driven insights. The right prompts can help you uncover innovative growth opportunities, competitive advantages, and long-term sustainability plans. 

These prompts will guide ChatGPT to generate actionable strategies tailored to your business needs.

 Prompt: “List five creative business growth ideas for a startup in [industry] based on emerging trends.”

Example: “List five creative business growth ideas for a startup in the fitness tech industry based on emerging trends.”

Prompt: “Identify three strategic partnerships a [business type] could form to expand its market reach and explain the benefits of each.”

Prompt for email outreach and business communications

Effective business communication requires clarity, professionalism, and a tone suited to the situation. Whether you’re announcing a product, handling customer concerns, or sending a persuasive marketing email, the right prompt can help ChatGPT craft messages that drive engagement and achieve your goals.

Prompt: “Write an email announcing [describe the announcement details]. The email is intended for [describe audience]. Please use a [formal/informal/celebratory/somber] tone and style.”

Example: “Write an email announcing our company’s rebranding. The email is intended for existing customers and partners. Please use a formal yet enthusiastic tone.”

Prompt: “Please write a compelling, engaging email for a marketing campaign for [product]. The product is [overview/features/benefits/target users]. This product is [being launched/discounted] on [date]/from [date] to [date]. The call to action is [insert CTA].”

Example: “Please write a compelling, engaging email for a marketing campaign for our new AI-powered CRM tool. The product helps small businesses automate customer interactions, track engagement, and improve retention. This product is being launched on March 15. The call to action is ‘Sign up for early access now!’ “

Prompt: “Write an email inviting recipients to [event description and purpose]. The event will take place at [venue, time, date]. [Share other pertinent details — dress code, program, etc., as needed]. Ask the invitees to RSVP by [time/date].”

Example: “Write an email inviting recipients to our annual networking event for startup founders. The event will take place at The Grand Hotel, Downtown, on April 20 at 6 PM. Dress code: business casual. Please RSVP by April 10.”

Prompts for marketing strategy 

Marketing is about storytelling, positioning, and reaching the right audience at the right time. These prompts help create targeted marketing strategies that align with business goals, customer needs, and budget constraints.

Prompt: “We are a business specializing in [describe the business and its products/services]. Our target consumers are [describe target demographic in detail], and our marketing budget is [outline budget]. Please write a sales and marketing plan that [generates leads/drives sales/builds brand awareness, etc.].”

Example: “We are a business specializing in organic skincare products for individuals with sensitive skin. Our target consumers are eco-conscious women aged 25-40 who prefer sustainable beauty solutions, and our marketing budget is $20,000 per quarter. Please write a sales and marketing plan that increases brand awareness and drives e-commerce sales.”

Prompt: “Create a step-by-step digital marketing strategy for [product/service] targeting [audience] with a budget of [$X]. Include SEO, social media, email marketing, and paid ads.”

Example: “Create a step-by-step digital marketing strategy for an AI-powered writing tool targeting freelance writers and content creators with a budget of $10,000 per month. Include SEO, social media, email marketing, and paid ads.”

Prompt: “Develop a content marketing plan for a [business type] that wants to establish thought leadership. Suggest blog post topics, video ideas, and social media content that appeal to [target audience].”

Example: “Develop a content marketing plan for a fintech startup that wants to establish thought leadership. Suggest blog post topics, video ideas, and social media content that appeal to young investors and first-time traders.”

How to write pro-level ChatGPT Prompts for your business

Here are 10 best practices to get the most out of ChatGPT for your business:

1. Set a clear goal

Before you type a prompt, define what you need. Are you looking for a blog post, a product description, or a press release? 

A clear objective helps guide the AI to deliver precise and useful content.

Instead of saying “Write something about my company,” write “Draft a compelling ‘About Us’ section for my eCommerce website, highlighting innovation and customer satisfaction.”

2. Know your audience

Who are you speaking to? Tailor your prompt by specifying demographics, pain points, and interests.

Prompting “Write a sales email” is basic. Try “Create a persuasive email targeting small business owners, emphasizing how our accounting software saves them time and money.”

3. Provide context

ChatGPT isn’t a mind reader; you have to give it the information it needs. Include industry specifics, company values, and content length preferences.

Don’t just write “Write a product description.” Be as detailed as possible: “Write a 150-word product description for our new AI-powered CRM, focusing on automation, ease of use, and customer retention benefits.”

4. Be direct

Powerful prompts start with strong action words like “write,” “generate,” “outline,” or “draft.”

For example, “Outline a step-by-step social media marketing strategy for a B2B SaaS company with a limited budget” works better than “Tell me about social media marketing.”

5. Simplify topics

For intricate subjects, provide an overview/key points to ensure clarity.

ChatGPT might not provide as much detail if you simply ask, “Explain venture capital.” But if you refine your request to “Explain venture capital funding in simple terms, including seed rounds, Series A, B, and C, and what investors look for,” you’ll get a far more structured and insightful response.

6. Specify tone and style

Do you want a formal, conversational, persuasive, or humorous tone?

“Write a press release for startup’s $5 million funding round,” is not as good as “Write a formal press release announcing our startup’s $5 million funding round, with a professional and optimistic tone.”

7. Refine and iterate

Your first attempt might not be perfect. Adjust and experiment to get the best result. It could be as simple as “Rewrite this business pitch to sound more engaging and investor-focused.”

8. Provide examples or references

Help ChatGPT understand your vision by referencing existing content, brands, or competitors. “Write a brand mission statement inspired by Apple and Tesla’s innovative, future-focused messaging” is a good example. 

9. Maintain control and fact-check

While ChatGPT is powerful, always review and verify its responses for accuracy and alignment with your brand. Don’t use AI-generated content mindlessly, always fact-check claims, ensure clarity, and refine language before publishing.

10. Use structured prompts 

Step-by-step instructions help ChatGPT generate clearer, more useful responses. 

Instead of a vague request like “Help me write a business plan,” try a structured prompt: “Guide me through writing a business plan. Start with the executive summary, then cover market analysis, business model, marketing strategy, and financial projections. Provide examples for each section.”

Breaking your request into specific steps ensures a more detailed and actionable response.

Other AI tools you can use for business

AI-powered tools can help businesses streamline tasks, enhance creativity, and boost productivity. Here are some top AI tools across various business functions:

1. Image generators and editors

• Canva: An easy-to-use AI-powered design tool for creating social media posts, presentations, and marketing materials.
• Adobe Firefly: AI-driven image generation and enhancement for professional design work.
• Remove.bg: Automatically removes backgrounds from images for clean, professional visuals.

2. Video generators

• Sora (by OpenAI): An AI-powered video generator that creates realistic and animated videos from text prompts.
• Runway ML: AI-powered video editing, scene generation, and special effects automation.
• Synthesia: AI-generated video avatars for presentations, marketing, and training content.

3. Logo generators

• Looka: AI-powered logo maker that generates professional-quality logos based on business preferences.
• Brandmark.io: AI-driven branding tool for logo creation and identity design.
• Wix Logo Maker: Automated logo design tool with customization options.

4. Slide creators

• Tome: AI-powered storytelling tool for generating engaging business presentations.
• Beautiful.ai: AI-driven slide deck creator that automatically formats slides with professional design principles.
• Gamma: AI-powered tool that helps turn raw ideas into polished presentations and documents.

5. Productivity AI tools

Grammarly: AI writing assistant for error-free business communication.

Notion AI: AI-powered workspace that assists with note-taking, summarization, and document organization.

ClickUp AI: AI-enhanced project management for workflow automation and task prioritization.

In Conclusion

Thanks to all of the writers that Chat GPT located for this article. Yes, I did create and author some of it, however as proof of the effectiveness of Chat, I utilized it for the abundant resources and supports in this blog post. I can assure you, I pride myself on writing for my readers. I feel a bit guilty when I use Chat for articles 🙂